Avoid Stranding Value and Wasting Time by Using an AI Text Summarizer
The second in a three-part series on using artificial intelligence for project management and business.
If you don't use an AI-based text summarizer in 2024, you're stranding a lot of value and wasting a lot of time. My go-to is Wordtune, but I also use another one, SMMRY, for its simplicity. I don’t sell this software, so use another like QuillBot, Resoomer, or SummarizeBot if you prefer. The bottom line is that you should be using some type of artificial intelligence (AI) summary tool to improve your understanding and communication.
Three Examples
Water System Master Plan
We recently had a milestone review of a couple of chapters. I did my traditional two-step scan and deep dive. I had some good notes and comments. However, I ran the document through Wordtune and SMMRY while waiting for the hybrid conference call to begin. A handful of things I had missed popped up. They proved to be unique observations and were included in the edits.
Harmful Algal Blooms (HAB) Conference Paper
My initial review indicated that my co-author had taken her part of the paper in a direction not originally intended. Instead of risking an argument with her, I took the document to Wordtune. I showed her the statistics and she couldn't argue the facts. She stripped out her bias and the paper ended up a great one.
Regulatory Impact Analysis
A regulatory impact analysis (RIA) can be a beast. This one was no exception, with 214 pages of narrative and analysis. After a scan and two deep dives into the document, I dropped the PDF into SMMRY. Sure enough, two of the software's top five conclusions were on my list but not at the top. Back in Wordtune, the same two conclusions were at the top of their list.
AI-Based Summary Tools
Wordtune is an AI tool that simplifies complex documents, lengthy articles, and other correspondence into concise summaries and helps extract critical information efficiently. It can also do much more than summarize.
As large language models (LLMs) in the artificial intelligence domain, both Wordtune and SMMRY can pick up words and text patterns that humans—with our internal biases and limited ability to quickly sort through complexity—can not.
Get in the Game!
If you are not using an AI-based summary tool, you leave value on the table and waste your precious time. Get in the game! Are you Communicating with FINESSE?
The elements of the FINESSE fishbone diagram® are Frame, Illustrate, Noise reduction, Empathy, Structure, Synergy, and Ethics. Communicating with FINESSE is a not-for-profit community of technical professionals dedicated to being highly effective communicators and facilitators. Learn more about our publications, webinars, and workshops. Join the community for free.
JD Solomon is the author of Communicating Reliability, Risk & Resiliency to Decision Makers: How to Get Your Boss’s Boss to Understand and Facilitating with FINESSE: A Guide to Successful Business Solutions.
Unfortunately SMMRY will be ceasing its services soon